Van Reservation

The Office of Leadership and Service-Learning (OLSL) manages four vehicles that can be reserved and used for university related co-curricular and curricular community service and service-learning. These vehicles can only be driven by paid student, staff, or faculty employees who are University van trained by OLSL staff, the Office of Environmental Health & Safety, or another authorized UNCG van safety trainer. Drivers will also be required to have a valid driver’s license and provide a driving record.

OLSL Vehicle Reservation Form

Common examples of vehicle usage:

  • Faculty/Staff Adviser drives student group to service project
  • Faculty member, paid Teaching Assistant, paid Graduate Assistant, or paid Student Reflection Leader drives students to service sites
  • Residence Life professional drives student residents to service project

Guidelines for vehicle usage:

  • Operate vehicle only for approved use
  • Practice safe driving at all times
  • Report any van maintenance issues to OLSL
  • Ensure that all trash is collected and disposed of before returning vehicle
  • Inquire about a gas card at time of key pick-up if you will be traveling outside Greensboro and do not return van with empty gas tank
  • Fill out and return form along with key packet the by the business day following use

Available vehicles:

We have two 15 passenger vans (one standard Ford, one Ford Transit), a 12 passenger van, and a 15 passenger mini-bus.

Frequently asked questions:

Who pays for gas?  – If you are using the van for the above guidelines regarding service activities or service-learning OLSL covers the cost of gas. If you are traveling outside of Greensboro please let us know and we will provide you with a gas card to be used only for our vehicles. While we work to ensure each vehicle has gas upon pick-up, each key packet has instructions for filling gas at the campus pump if your vehicle should have less than a quarter tank when picked up.

Where are the vehicles kept? – The vans are a 10 minute walk or 5 minute drive from the Elliott University Center in a university parking lot. Drivers are responsible for picking them up and returning them to the same location.

How do I get keys? – Once your reservation is approved by email you can pick up the keys at the Office of Leadership and Service-Learning in the Elliott University Center Suite 217 during business hours (8:30am-5pm M-F) no more than one day before you need them. Keys must be returned within 24 hours after your reservation during business hours.

What happens in the event of an accident? – You will learn this information in the van safety training you receive before being authorized to drive University vehicles. In the event you need a reminder, guidelines and insurance information are available in the key packet that you will keep with you while operating an OLSL vehicle.

Still have questions?

For faculty reserving a vehicle for course related service – Lauren Cunningham, Assistant Director for Service-Learning,, 336-256-1085

For students, staff, or faculty reserving a vehicle for an extra- or co-curricular service – Kristina Snader, Assistant Director for Community Engagement,, 336-256-1406